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We draw names from a hat.

Interested in participating in 2018 Ottawa Fringe Festival? If so, check out the guidelines below.

OTTAWA FRINGE FESTIVAL (June 2018)
APPLICATION GUIDELINES FOR LOTTERY COMPANIES

The 21st annual Ottawa Fringe Festival will run for 11 days mid to end June 2018. With over 50 performing companies presenting upwards of 300 performances, the Fringe is Ottawa’s largest and longest-running theatre festival, returning over $105,000 to participating artists in 2017, our highest ever!

A proud member of The Canadian Association of Fringe Festivals, the Ottawa Fringe returns 100% of box office revenue into the pockets of its participants – and is committed to giving artists the opportunity to produce work in an uncensored, unjuried, and highly accessible environment.

The only constraints on material or content are the consideration of legality and the health and safety of all those involved, including artists, staff, volunteers and audiences. The Fringe reserves the right to enforce necessary safety measures.

CONTACT
Patrick Gauthier, Festival Director
director@ottawafringe.com
613.232.6162 x101
2 Daly Avenue, Suite 100
Ottawa ON, K1N 6E2

Participating in THE OTTAWA FRINGE FESTIVAL

ACCEPTANCE POLICY

Applications are entered into a lottery, and accepted according to the following geographically tiered quotas:

  • 50% of the spots are reserved for Local artists (applying from within Ottawa/Gatineau)
  • 30% are reserved for National artists (applying from outside Ottawa/Gatineau, but within Canada)
  • 20% are reserved for International artists (applying from outside Canada)
  • 2 spots are reserved for Youth artists

To be eligible for the Youth category, the majority of your company must be age 18 and under.

APPLICATION PROCESS

Applications can be completed online at beginning at 10:00 am EST on October 2, 2017.

Applications must be received no later than November 30 at 11:30 pm EST.

All applicants must include a $25.00 Lottery Fee, which must be paid at the time of application. Applications that do not include a Lottery Fee will not be processed.

You may not submit more than one application to the Ottawa Fringe.

Each application must identify a Producer. Once submitted, neither the Producer name nor the Company name on your application can be changed.

One person cannot act as Producer for more than one application.

If accepted into the Festival, you cannot transfer/sell your spot to another company.

Please keep a copy of your application form. For safety.

LOTTERY

All complete applications received before the deadline will be entered into the lottery.

The public lottery will be held on or about the first Monday in December at Arts Court.

Successful applicants will have their payment processed on Tuesday following the public lottery.

Unsuccessful applicants will be automatically placed on a waiting list.

All applicants will be notified via email of their acceptance or waiting list status no later than one week following the lottery.

Lottery results will also be posted on our website as soon as possible.

FEES, WAITLIST, AND WITHDRAWAL POLICY

LOTTERY AND REGISTRATION FEES

Each application must include a $25.00 Lottery Fee. This fee will be processed upon receipt of your application.

Your application must also include your Registration Fee. This fee will only be processed if you are accepted into the Festival.

  • 60 minute category: $635.00
  • 90 minute category: $860.00
  • Youth category: $210.00

All fees include HST.

Please note: 90 minute category spots will be released after the 2018 CAFF Touring Lottery (pending availability).

Lottery and Registration Fees can be paid by credit card, cheque, or cold hard cash.

If you are paying via cheque, you must include two separate cheques: one for the Lottery Fee (cashable on the date of your submission), and one for the Registration Fee (cashable the day after the lottery).

Payment of Lottery and Registration Fees must be received on or before the last day of November or your application will not be entered into the lottery.

For the 60 minute category show runtime cannot exceed 60 minutes.

For the 90 minute category show runtime must be at least 75 minutes and cannot exceed 90 minutes.

For the Youth category show runtime cannot exceed 60 minutes.

Successful 60 and 90 minute shows will receive six performances during the Festival; Youth shows will receive two performances.

Make sure you apply to the correct time category. Once your application is drawn in the lottery, it isn’t possible to change categories. Refunds will not be issued for 90 minute shows that end up being 60 minutes or less, and 60 minute shows absolutely cannot exceed their allotted time.

WAITLIST POLICY

If the lottery is unkind to you, your company will be automatically added to the waitlist, with your spot on the list dependent on geography (local, national, international) and when you were drawn.

If you are on the waitlist we will only process your Registration Fee if/when you get a spot in the Festival.

Companies can remove themselves from the waitlist at any time by contacting the Festival Director.

WITHDRAWING FROM THE FESTIVAL

Companies selected in the lottery who must withdraw from the festival may do so by contacting the Festival Director in writing (email preferred, but send a postcard if you’d like).

Depending on your date of withdrawal, companies may receive a full or partial refund of their Registration Fee. Companies withdrawing…

  • on or before January 5 will receive a 100% refund of their Registration Fee (minus a $30 processing fee)
  • after January 6 and before/on February 14 will receive a 50% refund of their Registration Fee (minus a $30 processing fee)
  • on or after February 15 will forfeit 100% of their Registration Fee

Non-Sufficient Funds: if your payment is returned NSF, you will have seven days to submit new payment PLUS a $30 processing fee per failed payment.  After seven days, the applicant will be removed from the lottery or from participation in the Festival.

GENERAL FESTIVAL INFORMATION

VENUE ASSIGNMENTS AND SCHEDULING

If your application is successful, your show will be assigned a venue to be shared with seven to nine other shows over the length of the Festival. Venues will be assigned with consideration to your technical requirements, but we cannot make any guarantees based on your requests.  We promise, however, to do our best to assign you a venue suitable for your show.

Festival scheduling:

  • You must plan to be available for all 11 days of the festival and three days prior as we cannot pre-determine when your first performance will take place. Availability up to three days before is for a technical rehearsal.
  • Performance times will vary from day to day and venue to venue, but generally we schedule shows between 5:30 – 11:00 pm Monday to Friday, and noon – 11:00 pm on weekends.
  • Each company will receive a mix of matinee, early evening, “prime time”, and late-night show times.
  • Time slots will be assigned to best accommodate each group, with the final decision at the discretion of the Festival Director.

Please note: Artists participating in multiple shows assume the risk that schedules may overlap. The Fringe makes NO guarantees it will be able to accommodate conflicts.

FESTIVAL / PARTICIPANT COMMUNICATION

Festival applicants will be informed via email no later than one week following the lottery as to whether their application was successful or if they are on the waitlist. We’ll also post results on ottawafringe.com as soon as we can.

Email is the primary way the Fringe communicates with our participating companies. Producers will receive regular email updates from the Festival, containing important info about Festival policies, deadlines, events, opportunities, and the like. Please read them.

BOX OFFICE AND TICKETING

NEW! Tickets for all performances at the 2018 Ottawa Fringe Festival will be priced at $12.

Artists participating in the Ottawa Fringe Festival receive 100% of their listed ticket price with the exception of a limited number of discounted 5 and 10-show passes, for which they will receive a percentage of the pass price.

TECHNICAL INFORMATION

Tech requirements should be kept simple, as Festival venues may be equipped with only basic lights and sound.

Each company will receive one three-hour technical rehearsal in their assigned venue. All technical rehearsals will take place three days prior to the festival.

Be aware that daytime technical rehearsals will be necessary for most companies. If you know you have daytime conflicts during the tech rehearsal dates, please notify the Fringe as soon as possible.

BYOVs – BRING YOUR OWN VENUES

Disappointed you didn’t get into the Fringe, and too far down the waitlist to have a hope of getting into the Festival? You can submit a Bring Your Own Venue (BYOV) application.

BYOV applications will be available in January 2018 on ottawafringe.com/byov

Feel free to contact the Festival Director if you have any questions about BYOVs.

READY TO APPLY?

That’s all! Now you have all the information you need to know before submitting your application. Your next step is to head on over to our online application in October, takes less than five minutes to complete.

You’ll receive a confirmation email shortly after your application has been submitted. If you don’t receive this email within 24 hours of applying, check your Junk/Spam folder. If it’s not there, contact us and we’ll sort things out.

Best of luck in the lottery!

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